The Secretariat of the International Polyurethane Technology Foundation (Address: 2-13-4 Meieki Minami, Nakamura-ku, Nagoya City, Aichi 450-0003, Japan; Representative: Koji Ito, Chairman) (hereinafter referred to as “Secretariat”) complies with laws and regulations related to the personal information protection and considers that the protection of personal information is fundamental to its business activities and a social responsibility. This Privacy Policy is designed to provide information on personal information protection at Secretariat. This Privacy Policy explains how personal information is handled by Secretariat.

1) Personal information

Personal information collected will be used for the following purposes:
However, the information will be only be used when the individual purpose for collecting and using data is specified within the scope of approval.

1. Communicating in case of emergency
2. Responding to questions, opinions and requests received
3. Providing services to customers in response to their registration application to participate in events held by Secretariat
4. Processing statistically information in a manner that does not allow identification of individual customers in surveys, etc
5. Performing activities relating to act incidental to the above

2) Security measures for personal information

To ensure the safe management and operation of personal information, reasonable and appropriate safety measures are implemented to prevent risks such as unauthorized external access to personal information, loss, damage, destruction, falsification, leakage, and unauthorized leakage outside the company (hereinafter referred to as “leakage, etc. of personal information”).
In the unlikely event of a leakage, etc. of personal information, we will report the incident to the Personal Information Protection Committee, notify the customer, or take other measures necessary to protect the customer’s rights and interests, in accordance with relevant laws and regulations.
In addition, a personal information protection manager is assigned to each department that handles personal information to ensure the appropriate management of personal information, and regulations regarding safety management have been established and education regarding the protection of personal information is provided.

3) Provision to third parties

Personal information will not be disclosed or provided to any third party, except in the following cases. In the event that personal information is provided to a third party under any of the following circumstances, a record of such provision will be made and retained in accordance with the relevant laws and regulations.

1. In case of emergency, such as for the protection of a person’s life, body, or property, and when it is difficult to obtain the person’s consent.
2. When responding to questions, opinions, or requests received with the consent of the person in question.
3. When performing acts incidental to the above.

4) Disclosure of personal information

Secretariat will disclose personal information without delay if you so requests If Secretariat receives a request from a person to disclose his/her personal information by electromagnetic record or other means prescribed by the Personal Information Protection Committee, Secretariat will disclose the information to the person without delay. However, Secretariat may decide not to disclose all or part of the information if disclosure would result in any of the following cases, and if Secretariat decides not to disclose the information, Secretariat will notify the person to that effect without delay. if the disclosure may have one of the following results, part or all of the information may not be disclosed. If Secretariat decides not to disclose the information, it will be informed to you without delay. Secretariat will not disclose personal information when:

1. The disclosure may result in damage on rights including life, body and/or property of you or a third party. Disclosure is likely to harm the life, body, property, or other rights or interests of the person in question or a third party
2. The disclosure may significantly influence Disclosure may cause significant hindrance to the proper performance of the Secretariat’s operations.
3. The disclosure may Disclosure would violate other laws or regulations.

In principle, Information other than personal information, such as access logs, will never be disclosed as a general rule.

5) Correction of personal information

If a person requests the correction, addition, or deletion of his/her personal information (hereinafter “corrections etc.”) on the grounds that the information is not true, Secretariat will except where special procedures are required by other laws and regulations, conduct the necessary investigation without delay to the extent necessary to achieve the purpose of use, and Based on the results, we will correct the content of the personal information and notify the individual to that effect.

6) Suspension of Use of Personal Information, etc.

If Secretariat receives a request from a person in question to suspend the use of or delete (hereinafter referred to as “stop using, etc.”) his/her personal information on the grounds that it was obtained in violation of related laws, etc., and the request is found to be reasonable, Secretariat will, to the extent necessary to correct the violation, stop using, etc., of the personal information without delay.

If Secretariat receives a request from a person that Secretariat no longer needs to use his/her Personal Information or that the rights or legitimate interests of the person are likely to be impaired, and if the request is found to be reasonable, Secretariat will, to the extent necessary to prevent infringement of the person’s rights and interests, or provision of the Personal Information to a third party without delay.